PUBLICIZE YOUR EVENT!
You are responsible for publicizing your event but we're here to help give you some direction. Many people view Visit Estes Park's calendar at https://www.visitestespark.com/events-calendar/ to make their plans to visit Estes Park. If you didn't complete the Visit Estes Park section on the permit application, you may let them know about your event by completing this form to get on the calendar:
VISIT ESTES PARK CALENDAR
ESTES VALLEY VOICE EVENTS CALENDAR
The Estes Valley Voice Events Calendar via this link on their home page, welcomes submissions for concerts, plays, live music, art shows, and organization and public meetings.
LOCAL NEWSPAPER OUTLETS
ESTES PARK NEWS
THE TRAIL GAZETTE
THE TRAIL GAZETTE
VISITOR CENTER TV
The Visitor Center has hundreds of guests come through daily. Announcing your event in the lobby is an excellent way to advertise.
Email a high resolution image/logo of your event, dates & times, website url, and ticket information to [email protected] and we will build a simple ad to go on the visitor center TV. You may also create your own ad for us to upload. The ad should be 1366 x 768 high resolution and should contain the information above.
Email a high resolution image/logo of your event, dates & times, website url, and ticket information to [email protected] and we will build a simple ad to go on the visitor center TV. You may also create your own ad for us to upload. The ad should be 1366 x 768 high resolution and should contain the information above.
VENDOR INQUIRIES
As Event Organizer we know that receiving inquiries from new vendors can be hard to track and can even become a burden. We receive many inquiries from businesses that are interested in being vendors for not only Town events but also for your event. Instead of forwarding all of these inquiries to you or giving out your contact information, we have created a database for you to access if and when you are looking for vendors to complement your event. This list will continue to grow as we receive more inquiries so don't forget to check back now and again. We appreciate working with you and hope that this information is beneficial.
SPONSOR INQUIRIES
We occasionally receive calls from organizations that would like to be sponsors for events in Estes Park. Interested businesses will complete our form and their information will be retained here. Please feel fee to refer to this list if you are looking for a sponsor.
ENTERTAINMENT INQUIRIES
Looking to liven up your event with entertainment? Companies reach out to us from many different genres in the music and entertainment industry. Please feel free to peruse this list if you are looking for something new to offer your visitors.
RV CAMPING
Did you contract or request RV camping spaces? We've made life easier for you! As the event organizer you will receive a custom RV reservation page for RV camping. You may share this page with any of your participants i.e. vendors, performers, anyone who make this event happen. (not attendees) Spaces are first come, first served. RV reservation blocks for your event will close two weeks prior to the event load-in day. No exceptions
RV camping rates are as follows:
RV camping rates are as follows:
- HookUps - $35 per night. This includes use of water, electric, and the dump station
- Dry Camping $20 per night. No utilities and no use of the dump station.
Department of Health & Environment
Resources provided by Larimer County Department of Health and Environment can be found below. This information will help answer questions regarding selling/serving food & beverages and food vendors at your event.
Food Vendor Guidelines and Application PDFs can be found under the headline "Additional Food Safety Program Information", click on "Vendor Guidelines for Temporary Events and Farmers Markets at https://www.larimer.gov/health/environmental-health/food-safety-program
The Online Application Portal can be used by temporary event vendors or normal permit holders to update contacts, pay fees, or apply for permits. Either log into your account or register as a new users at https://myhealthdepartment.com/larimer-county-health/dashboard#!default?rand=1670963677880
Larimer County Department of Health and Environment definitions:
Food Vendor Guidelines and Application PDFs can be found under the headline "Additional Food Safety Program Information", click on "Vendor Guidelines for Temporary Events and Farmers Markets at https://www.larimer.gov/health/environmental-health/food-safety-program
The Online Application Portal can be used by temporary event vendors or normal permit holders to update contacts, pay fees, or apply for permits. Either log into your account or register as a new users at https://myhealthdepartment.com/larimer-county-health/dashboard#!default?rand=1670963677880
Larimer County Department of Health and Environment definitions:
- Special events or temporary events are single organized community events or celebrations that operate for a period of not more than 14 consecutive days. They may include community farmers’ markets, town celebrations, fairs, and festivals.
- Temporary special events do not include regularly scheduled events at venues such as sporting arenas, concert settings, flea markets, or sporadic promotional events such as grand openings or events serviced by licensed caterers.
- A Vendor Application for Temporary Food Events must be completed by prospective food vendors. Vendors wanting to operate multiple booths or points of sale must complete an application for each. Vendor applications must be submitted to Larimer County Department of Health and Environment with the required license fee(s) 14 days prior to the event.
- Vendors operating at events that are more than 1 day in duration must operate from an approved commissary that is within 60 minutes or 60 miles of the event. Vendors must provide a written commissary agreement with their vendor application. Vendors with limited menus operating from licensed self-contained mobile units may be allowed to operate without a commissary.
- Preparation of food at the event site is to be limited to the service of pre-prepared foods, simple assembly of prepared foods or cook and serve only. Advanced, multi step food preparation that includes cooking and cooling or complex assembly, must be conducted in a commissary kitchen. Produce used at the event site must be pre-washed in the commissary kitchen. Washed produce must be placed into clean food grade containers. Storage of washed produce, such as lemons, potatoes or apples, in cardboard boxes is not allowed. Except for a single cut or slice to pre-washed potatoes, lemons, limes, oranges and apples, all slicing and chopping must be done at the commissary kitchen. Service of food prepared, cooked or stored at home is prohibited.
- A hand washing sink must be provided.
Colorado State Sales Tax
Vendors are required to submit sales tax to the state of Colorado. We do not handle any taxes for any organizations.
Taxes are remitted to the State and distributed to the Town. For current sales tax rates please visit www.estes.org/salestax. Please refer tax related questions to taxcolorado.com or https://www.colorado.gov/revenueonline/_/#1. When filing, if you/your vendors don't see your event listed, there is an option for "Show I attended is not listed".
Information from the CDOR: The organizer of a sales event which includes three or more vendors may obtain a multiple events license. If the organizer obtains the license for the event, then the vendors need not obtain licenses individually. In that case, however, the organizer is required to remit all taxes collected by the vendors who do not have a license for the event and also for vendors who have a license but who elect to have the organizer remit the tax The organizer is required to provide the department with: 1) a list of the names 2) addresses of the vendors and 3) the special event license numbers of all vendors who have obtained their own licenses for the event and are remitting the tax to the state themselves. Send these lists to the Special Events Coordinator P.O. Box 13200, Denver, CO 80201-4600 or email [email protected]. If the event organizer does not obtain the license, the vendors at the event must obtain their own licenses and collect and remit the tax. [§39-26-103 (9) (b.5), C.R.S.] In all cases, a standard sales tax license is required if you participate in an event that occurs more than three times at the same location during any calendar year.
REQUIRED: email a list of the vendors, including contact information, that attended your show to [email protected]. (Colorado Revised Statutes 39-26-103(9)(b.5)(II)
Additional Information
https://tax.colorado.gov/file-special-event-sales-tax-online
You can choose "Click here if the event you attended is not available"
Learn More
Colorado Dept of Revenue Sales Tax Webinars can be found on their website page at https://tax.colorado.gov/tax-education-webinars
Taxes are remitted to the State and distributed to the Town. For current sales tax rates please visit www.estes.org/salestax. Please refer tax related questions to taxcolorado.com or https://www.colorado.gov/revenueonline/_/#1. When filing, if you/your vendors don't see your event listed, there is an option for "Show I attended is not listed".
Information from the CDOR: The organizer of a sales event which includes three or more vendors may obtain a multiple events license. If the organizer obtains the license for the event, then the vendors need not obtain licenses individually. In that case, however, the organizer is required to remit all taxes collected by the vendors who do not have a license for the event and also for vendors who have a license but who elect to have the organizer remit the tax The organizer is required to provide the department with: 1) a list of the names 2) addresses of the vendors and 3) the special event license numbers of all vendors who have obtained their own licenses for the event and are remitting the tax to the state themselves. Send these lists to the Special Events Coordinator P.O. Box 13200, Denver, CO 80201-4600 or email [email protected]. If the event organizer does not obtain the license, the vendors at the event must obtain their own licenses and collect and remit the tax. [§39-26-103 (9) (b.5), C.R.S.] In all cases, a standard sales tax license is required if you participate in an event that occurs more than three times at the same location during any calendar year.
REQUIRED: email a list of the vendors, including contact information, that attended your show to [email protected]. (Colorado Revised Statutes 39-26-103(9)(b.5)(II)
Additional Information
https://tax.colorado.gov/file-special-event-sales-tax-online
You can choose "Click here if the event you attended is not available"
Learn More
Colorado Dept of Revenue Sales Tax Webinars can be found on their website page at https://tax.colorado.gov/tax-education-webinars
